1. Purpose
In order to help the applicant or factory who applies for the product certification to fill out the “Factory Inspection questionnaire” properly, to help the certification body and inspection groups to get basic information about factory, and to make reasonable arrangements before doing on - the - spot factory inspection, the guide is set especially.
2. Scope
The guide applies to CCC and CQC products certification.
3. Obligations
1) The certification institutes have obligation to offer questionnaire for applicant.
2) The applicant or factory should fill out questionnaire frankly, and hand questionnaire in.
4 Definitions
1) Factory: The place where the certificated products are assembled finally and/or tested, labeled certification mark.
2) Manufacturer: The organization that manufacture certification products.
Notes: A manufacturer could have several factories.
3) Applicant: The organization that applies for product certification.
Notes: a. In general, the applicant will be the certification holder after getting certificate.
b. The organization that helps applicant applying for the certification is so-called “applicant agent”.
5. Requirements
The explanations of filling out questionnaire
1.1 Information of factory
The factory registered information should accord with the information on business license.
The address of factory should be the last assembled or testing place, and the place where the certification mark is labeled.
The telephone, fax and E-mail filled in should be effective for keeping in touch.
The traffic maps should be offered to inspectors for their convenience during the factory inspection.
1.2 Information of manufacturer
The manufacturer registered information (name, address) should accord with the information in business license.
The telephone, fax and E-mail filled in should be effective for keeping in touch.
2. Information of applicant
The applicant registered information (name, address) should accord with the information in business license.
The telephone, fax and E-mail filled in should be effective for keeping in touch.
Certification linkman: It is required to fill in the information about the linkman who takes charge of certification, the telephone, FAX should be should be effective for keeping in touch directly and easily so that certification institution and inspection group could contact with it about certification or inspection time.
3. Principal of factory quality
It is required to fill in the information about principal who takes charge of product quality, the specific duties and jurisdiction is showed in item 1.1 of “the requirements for factory quality guarantees ability”, this person should be appointed in written form by the highest executive of factory, his duties and jurisdiction should be described in related files specifically.
4. Total number of factory’s employees
It is required to fill in the total number of factory’s employees who are related with the certification product (includes the workers and managers of production).
5.1 Serial number, name, model, trademark of application product
It is required to fill in the serial number, name, model, trademark and application number which should accord with the related content in “the application of product certification”.
For example:
Name: Floor Fan
Model: FD-B16 220V 50Hz
Trademark: ABC Application No. A2003CCC0702-XXXXXX
5.2 Standard for applying product certification:
It is required to fill in the safety standards and related standards (such as electromagnetic compatibility standards), the content should include standard number, year and name of standard. For example: GB12350-2000 “the safety requirement for low power electromotor”.
6.1 Whether the factory set up documental quality system according to the regular or not:
The factory should set, run and keep documental quality system according to “the requirement for factory quality guarantees ability”, fill out the publication time of file and runtime of quality system. The following files should be added on questionnaire:
① the organization chart
② the catalog of quality handbook
③ the catalog of program file
6.2 production flow should be done by factory
It is required to hand in the chart of simple technological flow, indicate key working procedure and inspection point. At the same time, fill in the list of key production equipments (table 1), which should include the key and necessary equipments in production.
6.3 Explaining key limbs and materials which supplied by subcontractor.
The main contents include the all limbs and materials which are related with the safety and electromagnetic compatibility of the certification products. If the limbs and materials have passed CCC certification or other similar certification, please give clear indication.
The identification of key limbs and materials is based on the requirements of certification implement rules and pattern examination report.
Explain what inspecting abilities the enterprises have in stock inspection, process inspection and final inspection.
Filling out the list of inspecting instruments (table 2)
A copy of inspection catalog is needed. It includes stock inspection: involves the inspection requirement for the key component and the material examination of certification products; process inspection (if has): the requirement for key process or quality inspection point; final inspection: the final inspection requirement for certification products .It is just need to list the file’s name and serial number.
7. Explaining the certificate and mark the product has obtained from other certification body.
Listing the certificates and marks it has obtained from other institutions before apply for CQC or CCC certification, such as UL、CE、VDE etc, so the manufacture levels of the product can be reflected.
8 whether the quality system of factory has passed the quality system certification or not:
If the quality system certificate of factory includes the certification products, send in the copy of quality system certificate as questionnaire’s accessory for application; and explain the date and conclusions of latest inspection. This is of help to know the present quality situation of enterprise.
9. Expectation of inspection time
In order to know work and rest time of enterprise, whether the enterprise accepts inspection on holiday, so the inspection group can arrange date reasonably. It is just ok to write P behind “yes”, “consultable”, or “no”.
10. Have consulted with quality principal, whether the inspectors are permitted entering all the working places related to production and management of the certification products.
Filling in the blankets with “Yes” or “No” is mainly for knowing clearly whether the enterprise has the patent technology or the secret information that is not suitable to open to the public, and so the inspection team would try to fence with the areas while the team arranges the inspection work. If the answer is “No”, the enterprise should give the reasons, also the explanations on whether those areas are involved in the security, quality and performance of the certification products.
The delegate of factory sign:
The delegate of factory should check the filled information and be responsible for the accuracy of it, sign and seal here.
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